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Service-Only Transactions

How to enter service-only work orders inside Distru

Azam Khan avatar
Written by Azam Khan
Updated over a week ago

Sometimes distributors engage in service-only transactions where nothing is bought and sold, and revenue is generated by providing the service at a fixed cost or a certain percentage of invoice from seller to buyer. These services can range from picking, storing, testing, and delivering, between different license types. The difference is that while custody of the cannabis products is taken, the money collected from the seller isn't recognized as revenue in the books, and thus these transactions need to be differentiated from those where distributors make a profit by buying and re-selling at a markup, and Distru offers a few different ways to do that.

There are different scenarios that are encountered in service-only transactions where either the buyer pays for the service or the seller pays for the service. In addition, there are modifications to the flow of the transaction, such as when the seller gets paid after the delivery has been made (typical for cash transactions), and whether the cultivation tax (when applicable) is collected up front from seller or after the delivery, along with the service charge. 

You can either add a custom field to the PO and SO to note that its a service-only transaction to help differentiate it from transactions where you take title. 

You can discount the entire purchase order (PO) for 100% so that even though you will pay the supplier, its not noted as revenue inside your Distru account, and then do the same for the SO, except in the SO you would add the excise tax (where applicable) and a charge (only IF the buyer is paying for the service charge). If the supplier is paying for it, you will need to invoice the seller separately in this case and create a product called 'service' with unlimited inventory so you can 'sell' it to the supplier. 

Alternatively, you could make the PO for the actual amount that the supplier is selling to the buyer for just so you know how much money you need to pay the seller and that you can make the payment inside Distru once you collect the money from the buyer. If the supplier is paying for the service, you would subtract the service charge as a 'discount' in the PO (along with the cultivation tax). If the buyer is paying for it, follow the same procedure as the previous scenario. On the SO, you would put the same amount that you will be collecting from the buyer, and create an invoice which you mark paid once you collect the money. 

Where this has the most effect is with a quickbooks sync. If you invoice the supplier for the service-charge in the first scenario, the 'service' line item in the invoice will sync as a product sale inside QB, but you can associate that product to a 'service' income account after creating it in your Chart of Accounts, so that wouldn't really be an issue, although Distru's reports would assume the 'service' line item to be a product sale and so your total sales would include this charge to the supplier. 

If you invoice the supplier for the service-charge in the second scenario, the PO and Invoice would sync as regular POs and Invoice and QBO would think you are buying and reselling, so you would have to go into your QBO and edit those out to reflect

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