TABLE OF CONTENTS
Assemblies Overview
Assemblies are used whenever you convert something into something else, such as bulk flower into packaged 1/8ths or pre rolls. Whether you need to create a sample box or do an extraction, assemblies will take 'ingredients' which are your products, and convert them into output(s). Check the video below for an example of how assemblies and assembly presets work
In order to use assemblies, your packages must be in Distru and be active.
What's different about assemblies that do not sync to Metrc or BioTrack?
Assemblies will automatically be completed if created; unless you want to create a pending assembly that reserves inventory of the ingredients.
You don't need to specify a separate destination for output product; the output will be created in the same facility as where the ingredient(s) are pulled from.
There is a production batch checkbox that you must specify if you are manufacturing products / changing product composition where: products do not need to be compatible and input quantities do not have to match output quantities (i.e. 1000g trim being turned into 100g of crude etc.); and products must be compatible, whereas in non-production batches they do.
NOTE: Production Batch should be the final form batch that the COA test sample is generated from. Thus in addition to Production Batches being used for manufactured goods, you would use them for anytime we're mixing flower strains (whether directly in a new product such as an eighth or creating an assortment pack) or creating pre rolls, we'll use production batch.
Creating an Assembly
To begin, click Create Assembly from the Assembly Table List view or from the Quick Create + icon on the top right of your Distru Screen.
Metrc users: Next, select
"Yes, Metrc" if you are planning on assembling package-tracked products, and begin by selecting a Licensed Facility
"No, Non-Metrc" if the assembly will be comprised of non-cannabis products (product- and batch-tracked products)
BioTrack users: Next, select:
"BioTrack Conversion Assembly" when the ingredients and outputs have different BioTrack inventory types
"BioTrack Packaging Assembly" when the ingredients and outputs have the same BioTrack inventory type
Non-BioTrack Assembly if the assembly will be comprised of non-cannabis products (product- and batch-tracked products)
Production Batch
If you are changing form, such as creating an Infused Preroll where you combine oil and flower, or extracting trim to oil, or creating an edible etc., you will toggle on 'Is Production Batch'. If you are simply packaging flower or combining things to make an assortment pack, you will NOT toggle it on.
The official definition of a Production Batch is as follows: An amount of a cannabis product or concentrate produced in one production cycle using the same formulation or extraction methods and standard operating procedures, and intended to have uniform character and quality. A Production Batch can be used to manufacturer another product or is repackaged for sale.
Simply put, anything that is not a production batch must have the input and output quantities match, because a non-production batch does not entail transformation of product.
BioTrack users:
toggling the production batch toggle off when creating BioTrack Conversion Assemblies is not available, as BioTrack requires product being converted to a different inventory type to be flagged for retesting
Output Product
Next, you will need to add your output product which is a product you've created in Distru. If you haven't added it, you can go ahead and create it first before doing the assembly, and the easiest way to do that is to open a new tab, load Distru and create the product. Then you can come back to this tab and search for it.
Metrc users:
Secondly, you will have to also select the corresponding Metrc item.
If this is your first time using this product in an assembly, you will need to search for the corresponding item to relate this Distru product to.
Moving forward you will still need to select the Metrc item but it will be available as one of the suggested items to select instead of having to search for it.
Next, you will need to select a Metrc package tag that you have not yet used, which you will have to copy over from inside Metrc or anywhere you might have that stored.
Lastly, select the quantity you want to use, and the unit type. The unit type will default to the output product's unit type but you will be able to select other unit types in the same family as the product.
BioTrack users:
selecting a package (barcode) to use is not an option when creating BioTrack-enabled assemblies, as BioTrack does not allow users to choose the barcode
BioTrack does not allow some inventory types to:
allow waste to be entered
weight manually entered into the output varying from the amount entered from ingredients
This is instead derived from raw ingredients total
Ingredient(s)
Here you can add all the ingredients that will go into the assembly, including non-package-tracked products (like packages in Metrc states, or barcodes for BioTrack states), as long as at least one ingredient is a package-tracked product.
Initiate and Complete
When ready, click Initiate and Complete and you will be presented with a Confirm Sync to Metrc or BioTrack dialogue box which you can confirm by clicking submit and you are set. If something doesn't look right, just hit cancel and adjust things on the assembly prior to completion.
Once you are done, you will see the completed assembly in the Assembly list table and it will have a green dot on the left indicating it has synced to Metrc or BioTrack (depending on your region).
When this is done, be sure to affix the physical package tag to the new package, using the corners of the tag, rather than attaching the full tag to the container. This way the package tag can be pulled off and placed on a new container if needed. If there are multiple containers, you could photocopy the original tag and apply it to the additional cases. Be sure to NOT create your tags and ONLY use the tags supplied by the state (aside from the case mentioned above).
Assembly Not Syncing?
Users with the 'Admin' role assigned to them will be able to retry, repair, or remove most assemblies that are not syncing.
To verify which assembly is not syncing (and likely holding up other activities from syncing to Metrc or BioTrack, depending on your state), go to:
Three line menu in the top left corner > Metrc/BioTrack > Activities
Select the license from the top right dropdown that assembly was created for
Scroll down until spotting the 'Failed to sync...' message next to one of the activities queued to sync to Metrc/BioTrack
Once you've identified the failed activity, click on the failed assembly to view the assembly in full screen
Note: if the failed activity is not an assembly, or does not provide options to interact with in order to resolve, reach out to our chat team in the green bubble icon in the bottom right corner, and we'll get you taken care of! 🙂
It's always a good idea to click the three dots near the top left > download work order, in order to save a PDF of the assembly, as the following steps may end in possibly removing the assembly from Distru altogether, leaving the PDF as your only way to remember what was filled out.
click on the red 'Resolve Sync Issues' button near the far right under the output section of the assembly
Based on the reason provided from Metrc/BioTrack on why the assembly failed to sync, choose to either:
Change tag, to choose a new tag as the output tag that failed
Remove, to delete the assembly and choose not to sync from Distru to Metrc/BioTrack
Don't forget to reach out to the chat team if the steps provided here are still not allowing you to unblock the failed assembly/activity, we got your back!
Selected wrong product for output?
If this happens, you will not be able to change the product the package belongs to, which can be only be done if you imported a package into the wrong product. If this happens, you may have to do another assembly to fix this where you select the output package you created and turn it into another package with the right product.
Another option is to discontinue the output package you created in Metrc/BioTrack and then do an assembly again.